How to Prepare for a COVID-Secure Inspection

The Citation Group
By The Citation Group

Citation empowers over 50,000 growing businesses to be ready for anything by turning the complicated parts of running a business into clarity.


How to prepare for a COVID-secure inspection
 
Guidance from Consulting Room partner, Citation
 
Whilst the governments within the UK are withdrawing certain restrictions, employers are still required to manage the risks of COVID-19 within their workplace under the Management of Health and Safety at Work Regulations 1999.
This means that you will need to retain proportionate controls within your workplace to protect staff and others, so far as is reasonably practicable.
 
Common issues identified by inspectors
The following are some of the most common mistakes found by HSE and Local Authority Inspectors. Make sure you don’t get caught out by paying particular attention to the following areas!
 
Cleaning regimes in place don’t address major risks – you may have a risk assessment, but if you’re not following through with the cleaning regime this will be picked up on in an inspection.
 
Ignoring the regulator – if a Local Authority Inspector, an HSE Inspector or an Environmental Health Officer arrives to inspect the premises, you must give them access!
 
Social distancing not being observed – this can be one of the most difficult issues to address because it’s not in our nature as humans to keep a big distance from people we work with. This is an essential step though, so encourage anyone who is finding it difficult to raise the issue with you.
 
Businesses believing that they no longer have to have COVID-secure measures in place
 
Encouraging compliance with new measures
As a business, you have to go to a great deal of effort to make sure your workplace is up to scratch with new, COVID-specific regulations. However, a big part of making sure your workplace is complying is all down to behaviour – both yours, your managers’ and your wider team.
 
The key is to start with the right foundations. Think about the following points in your business as a starting point:
 
Policies – hygiene, social distancing, movement around the workplace – all of these changes must be put in writing so there’s no misunderstanding among your workforce. And these key policies must be easily accessible to everyone at any time.
 
Communication – only 25% of employers have prioritised communication with their employees, but 60% of employees say they’re not confident in their employer’s actions. Communication is vital to make sure they feel confident. Consulting with them is even better – it gives everyone a sense of ownership in the process and makes people more motivated to comply.
 
Training – training is critical. When you’re focused on doing your job, it’s easy to lapse into old behaviours. If you train your employees and managers in how to stay alert and comply with new measures, you’ll guarantee a more consistent approach all around.
 
How can Citation help?
Throughout the pandemic, our teams of Health & Safety and HR & Employment Law experts have helped thousands of clients get on top of their regulatory responsibilities and duties.
 
If you’d like the backing of our expert team, call 0345 844 1111, and we’ll be happy to discuss your business needs. Or get in touch with us online by visiting citation.co.uk.
 
As a partner, we offer Consulting Room Members preferential rates on our services. 
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